Secretariat General
The Secretariat General department of Tubah Council is composed of the General and Mayor’s Secretariat
The General Secretariat
Under the General Secretariat, the personnel involve carries out the following functions
Managing incoming and outgoing mails of the Council using handbook registers and transmission registers;
Making appropriate classification of files and letters relating to the various departments of the Council;
Exploitation and synthesis of reports and minutes of the Council’s various departments;
Drafting of minutes and reports, if any, of coordination meetings and working sessions chaired by the Secretary General
Organizing preparatory works for Council sessions and regularly inform Municipal Councilors about the life of the Institution, in relation with the Communication Unit
Mayor’s Secretariat
The Mayor’s secretaries are responsible for;
Managing the Mayor and deputy mayors incoming mail from the Mail Service and mail from the General Secretariat using handbook registers and transmission records
Ensuring the application of instructions and directives of the Mayor and possibly deputy mayors and reporting back thereafter
Managing the mail, timetable and meetings of the Mayor and deputy Mayors
Providing administrative assistance to the Mayor and possibly to Deputy Mayors
Making appropriate classification of files and letters meant for the Mayor or Deputy Mayors